Free Janitorial Quoting Tool
This is your recommended price to the client, estimated from the rooms, flooring, and fixtures you entered. A walkthrough refines it.
The number stays free. Get the branded, client-ready PDF by telling us where to send it.
How the number is built
The calculator works the building the way an estimator does. It converts each room's length and width into square footage, applies a rate of clean set by the building type and the room's flooring, then adds time for the fixtures and trash cans you counted. That gives labor hours per visit. It multiplies by your cleaning nights, loads your wage with payroll burden to get your true cost per hour, and sets a price that clears the margin you asked for. You can read the longer version of this method on the janitorial bidding software guide and see it run live on the instant quoting use case.
The price you see is yours to charge your client. It reflects your wages, your burden, and your margin target, not a rate card from anyone else. Treat it as a starting bid and confirm it with a walkthrough before you send a contract.
When a calculator stops being enough
A single-screen tool prices one building at a time and forgets it the moment you close the tab. Once you are bidding several accounts a week, re-keying each one and hunting for last quarter's pricing, the spreadsheet becomes the bottleneck. That is the point where operators ask Colby to build a quoting system that runs on their own rates, saves every bid, and updates a client's numbers when the building changes. See what that looks like on the custom quoting AI page, or start a quote.
Common questions
How does the janitorial quote calculator work?
You pick the building type, add each room with its flooring and its length and width, count the fixtures in each room, and add the trash cans emptied on a visit. A slider sets how many nights a week you clean. The tool turns each room's square footage into labor hours at a rate of clean that reflects the flooring, adds fixture and trash time, loads your wage with payroll burden, and returns the monthly price to charge so you hit your target margin. It also shows per-visit and annual figures.
What should I charge for commercial cleaning?
Your price comes from labor hours times your loaded labor cost, divided by one minus your target margin. The calculator does that math from the building size and frequency you enter. The number it shows is what you charge the client, set so the contract clears your margin after wages, payroll burden, and supplies.
Is the price accurate?
It is a solid starting estimate built from standard square-footage production rates. A real walkthrough refines it, because fixture counts, floor types, and access all move the labor hours. Use the number to anchor a bid, then confirm it on site.
Are these my prices or Colby's prices?
These are your prices to your client. The calculator quotes the cleaning contract you are bidding, not anything Colby sells. Colby builds the software; the price here is yours.